Cost reduction calculator
What could AI save
your business?
Put a number on the opportunity. Separate time freed up from costs you can actually take out.
Start with the example, then enter your own numbers. Every assumption is editable. Estimates update as you type.
Your inputs stay in this page. No sign-up required.
All costs use EUR. Changing currency changes the unit only; no exchange rate is applied.
Estimated annual net savings
€270,000
After rollout, after ongoing costs. 9% of the current payroll in scope.
First 12 months, net
€170,000
Includes rollout, running costs and implementation.
Payback from kickoff
4.4 months
Assuming costs and savings stay constant.
- Current annual payroll
- €3,000,000
- Annual cash savings before AI costs
- €300,000
- Annual AI & operating cost
- €30,000
10 people’s worth of time freed up
€600,000 in annual capacity value. Your cash assumption converts 50% into lower spending; the remaining €300,000 is time available for other work. Capacity is not added to cash savings.
An illustrative planning estimate, not a guaranteed outcome. Validate workflow quality, adoption and actual spending changes before budgeting.
Review the assumptions with ORGHow the calculation works
Capacity → cash → net savings
Annual capacity value = people × annual cost per person × repetitive-work share × time saved within those workflows.
Cash savings = capacity value × share converted to cash. Annual net savings = cash savings − 12 × monthly operating cost.
Timing and payback
First-year net = annual cash savings × (12 − rollout months) ÷ 12 − annual operating cost − implementation cost.
Payback = rollout months + (implementation cost + operating cost during rollout) ÷ monthly net savings. No payback is shown when monthly net savings are zero or negative.
Estimated annual net savings
€270,000